Virtual Office Space for Rent – Know About The Key Benefits

Virtual offices mainly offer a significant workplace address, conveniences like secretarial solutions, call answering service and courier management. There are many virtual offices that have now extended these solutions to offering conference rooms whenever needed.

Having a virtual office in a busy location can provide your business several benefits. Some of them are:

Convenience and Ease of Accessibility

A virtual office space, located at the most happening place in the city can provide you the most convenient and easy access to your staff and clients. Virtual offices and coworking spaces are mainly known for providing the best business address to the clients in Downtown Columbus Ohio. Businesses and organizations relocating to this city find great responses from their workforces living in close proximity. In addition, the potential clients and customers will also appreciate the ease of the business site. Clients will definitely be looking for industries that can practically offer products and services to their patrons.

Reasonable Costs

Virtual office space in Columbus, Ohio provides coworking space at more reasonable rates than any other sites in the town. Both startups and established businesses can find workspace at the central place at more reasonable prices. For several companies that provide a commercial space for their local and emigrant staffs, the reduced rent charges also apply to accommodation charges, helping businesses to save a decent amount each month.

Amenities

You don’t have to think about the costs of managing office buildings and required amenities if you choose a virtual office space for rent. The workplace gives you sufficient space for work, wi-fi, and several other services available in a well-equipped office. An office space on rent can aid you to concentrate on the productivity and development in your business rather than dedicating your precious time to office management.

Find Skilled Individuals

Having an office address at the key location in the city allows you to get better probabilities of attracting many skilled people. A virtual office space at a good location allows you to see and interact with new individuals working at the same site. Thus, you find better chances to grow your network and find experts in your team. Also, because of the key location and ease, Ohio catches the eyes of skilled people.

Qwirk, a Columbus, Ohio based co-working space serves businesses with diverse purposes. It allows members to get free use of its two conference rooms with facilities such as conference phone, HD flat panel TV, cabled ethernet and Wifi. The common area can also be rented for organizing networking events, cocktail parties and seminars of up to 30 people. Known as the best virtual office space for rent, Qwirk provides a low monthly membership fee for its associates.

6 Ways by Which You Can Maximize Productivity at Office

The competitiveness amongst business enterprises are at an all-time high. Businesses are looking for ways to squeeze out as much as possible from their employees by enhancing their productivity at work. They are looking at ways to optimize the virtual office space and use it to improve productivity.

Here are 6 tips by which you can maximize productivity:

1. Set deadlines and make sure people adhere to it

People tend to take it easy and relax a bit too much when there is no time bound task involved. To improve the productivity at workplace, it’s very important to introduce deadlines for every task. Providing incentives like prizes can also motivate staffers to work harder. You can also introduce a point system with regards to time and efficiency and connect the system to bonus payment at regular intervals of time.

2. Installation and update of technology

There’s no better way to improve productivity than by using technologies. Installing latest technologies or updating the old ones can drastically improve efficiency. Though technology means investment but the returns in terms of productivity is way too much to ignore it. Reliable and sound technology helps is completing task at a faster rate with more efficiency.

3. Personalize the workplace

It’s your responsibility to make the office a happy and beautiful place to work in. This can be done by decorating the workplace and keeping the place neat and tidy. You can encourage employees to bring in personal stuff like family photos, close-to-heart showpiece, flower vase or even some inspiring posters.

4. Set up the virtual office space in an organised and collaborative way

A disorganised office space not only creates confusion and delays but also has a detrimental effect on employees’ efficiency. Set up a centralised filing storage system that has all the files arranged in an organised way such that each and every file can be found within seconds. The office space must be an ideal place for sharing ideas and collaborating on various tasks.

5. Provide employee friendly amenities

Amenities play an important role in keeping up the productivity in the work place. Amenities like a lounge room, a cafeteria, an open balcony can help in providing the much needed relaxation and re-energise them to work with this renewed vigour.

6. Divide the task in such a way that employees doesn’t have to do multitasking

People tend to have a wrong notion that multitasking leads to productivity. It has been seen that people who handle many tasks at the same time tends to have a lower efficiency than the one who is focused at completing one task. It’s imperative to divide the tasks uniformly amongst employees making sure no one has to handle lots of tasks at the same time.

It’s impossible to be 100% efficient, even robots don’t boast so. So to improve productivity you must be careful not to drain the employees physically as well as mentally. Creating a technologically sound, friendlier office environment is the key to maximizing productivity.

What are the Benefits of Virtual Offices for an Organisation?

Not that far ago, the idea of flexible working hours made its way to the corporate business world. With this trend gaining pace in organisations and great advancements in technology, virtual offices are slowly reducing the necessity of physical offices. At a high-level perspective, for an employee, it means not having to visit the office often, while for the business it would mean smaller office spaces and easily employing more members. If you are looking forward to implementing this for your organisation, there are numerous packages for a virtual office in Columbus for you to choose from.

And thus, here are a few more benefits to the idea of virtual offices that you must know about.

1. Savings on office space and money

One of the major investments for a business is in its physical location. This includes leases, maintenance, and other associated costs. Furthermore, you would be required to delegate space for your employees, necessary infrastructure and more. But, with virtual offices, you would eliminate the need for a large office space and all other requirements, hence enabling you to save considerably on these expenses.

2. Reduced stress on employees

Commuting to the office consumes a considerable amount of energy and time of an employee’s day. Furthermore, studies have revealed that being confined to a desk for long hours can hamper the productivity and impact their health. Therefore, virtual offices would keep your employees active and healthy, thus enhancing productivity and efficiency. Also, this would prevent distractions due to office activities and internal team affairs.

3. No challenging in scaling the business

From time to time, businesses are required to upscale or reduce the size of their office areas to meet the requirements while adhering to the budgets. But, employee dependency on a physical location can pose a great hindrance to these plans, both in terms of affecting the operations and heavier investments. However, with decentralization through virtual offices, such projects can be undertaken with ease.

4. Staffing and growth is no longer a challenge

A great advantage that comes with virtual offices is that you wouldn’t have to worry about the office space and infrastructural constraints when it comes to increasing your employee strength. Since your operations are no longer centralised within a confined office space, your employees can work from anyplace at any time, thus you can staff more people. Also, this enables your organisation to expand to various geographical domains without any limitations.

5. Fewer expenses on the benefits

In many organisations, various allowances and employee welfare expenses are borne by the organisation. These generally include travel allowances, favourable working infrastructure in the office etc., thus adding to the costs of business. However, with virtual offices in play, you can save yourselves from such unnecessary burdens.

6. Work-life balance at its best

With employees working from their favorable locations, in their comfortable environment, they would be less stressed. This eases the transition from work to their personal lives, therefore a better balance.

Even though there are numerous attractive benefits of virtual offices, there are still certain areas of business and operations in an organisation that would take some time to adapt to this trend. As many organisations are shifting towards this practice and hence, opting for a virtual office in Columbus could be a beneficial alternative to the traditional office system.

Be Smart & Choose the Fully Furnished Office Space Columbus Ohio

Are you going to operate a small business & considering a furnished office space in Columbus Ohio? If so, the choosing a serviced workplaces instead of a customary workspace would be a great option. However there are several points to consider in this regard, let’s have a look:

Why choose serviced office?

A serviced office has many points of interest, from prepared to-utilize framework, authoritative help and every one of the offices your dealing can seek after. Regardless of whether you are setting up another business or growing your business, you can spare vitality & time by settling on a serviced office. You do not need to look around picking office furniture, inventory or choosing the feel. Likewise, you can select a modified reception alternative, wherein every one of your mails, calls, and correspondence will be taken care of by the specialist organization. This causes you focus on the business perspective, and deal with your organization’s development.

Extraordinary locality establishes incredible connection

There are numerous favorable circumstances of choosing Office Space Columbus Ohio, one of them being the locality advantage. In Ohio, a city like Columbus is an awesome place to have an office. The center point of all business & development, an office here is certain to establish a decent correlation. Additionally, great vicinity implies simple ease of access for accomplices, partners and personnel. The framework here is contemporary and up-to-date and in accordance with latest thoughts of work culture and efficiency. You have the chance to encounter dynamic breakout territories, bistros and even a complimentary drink.

Adaptable packages
Serviced office spaces include many other benefits in addition to reduced rents. When you lease a serviced office, you may pay for the facilities & space you require, not the entire arrangement, in any case. Here, you can spare expenses also, and that is the reason these office spaces are an adaptable alternative. You can quit at whatever point you need and look for their administrations as and when required. A one-month residency is the insignificant choice for you to go ahead.

Kick back and concentrate on work
Serviced workplaces offer the facility of a board room and a few meeting rooms. If you need a video conferencing session or a class/workshop, the simplicity with which you can avert any of these is an enormous favorable position like connect and play office to Ohio. Office Space Columbus Ohio offer sufficient staff and faculty to enable you to sort out meetings or conferences. Indeed, they will carry out it all; you should simply concentrate on your work.

Basic essentials
When you take Office Space Columbus Ohio, you might desire to look if there are great cafes & restaurants available nearby. Many a times your staffs desire to eat outside or throw a small party in a café. When you have hygienic and good restaurants in close proximity, your staff will never face troubles in exploring a good cuisine.

In this way, you are making an astute move by deciding on a serviced space for work. Any additional authoritative help as introductions, recording or interpretations can likewise be offered by it. Traditionalist meanings of a workspace have for some time been broken, and you can prepare for a contemporary and beneficial working environment by settling on a serviced office.
In the event that you are setting up your own particular Office Space Columbus Ohio, you won’t need to invest hours applying for telephone associations, Broadband and so forth. Envision the time it takes for you to set up correspondences and IT assists if you somehow managed to decide on a customary workspace.

Know the Key Benefits of Using Co-Working Spaces

Co-working spaces are available in all the key cities across the globe. The concept of modern co-working spaces is no more a luxury ever since the popular Office Space Lease Columbus has been in operation for the benefit of various small as well medium business owners. These unique spaces are wonderfully designed to be as smart as the business owners who will use them.

Benefits offered by co-working spaces

• Reduced start-up cost: Co-working spaces offer many small and new entrepreneurs an opportunity to work in the latest state-of-art facilities without any direct investments. These spaces make them to operate their business freely as they are free from setting up an actual office of their own.
• Flexibility: Co-working spaces are highly flexible since the hirer can use the space according to the needs. These spaces offer accommodations for two persons to hundred persons depending on the needs of the clients. Besides these features, they provide phone booths, mailbox services, and many more business facilities.
• Vantage location: Since co-working spaces are available in central locations, people who hire these spaces can meet their clients who can come to these locations easily. This feature is highly appreciated by the clients of the new business owners. Aspects like convenience, easy transport help them in improving a better business relationship.
• Better opportunities: Undoubtedly, shared spaces offer many advantages to the new business owners as they can avail the opportunity to form an easy network among themselves which will be handy for mutual benefits. These spaces attract new business partners as well get few potential clients as well.
• Perfect work-life balance: Co-working spaces offer an excellent work-life balance to the users as they can always recharge their energy as well de-stress after a tiring work in a day. Most of these spaces provide fitness facilities for their clients who hire the centers for the purpose of businesses. This feature is a boon for the executives who are operating as freelancers in various industries.
• Fewer distractions: Co-working spaces are a boon for people who work from homes. Since there will not be any distractions, one can be more productive while working in these hired places. Also, the busy surrounding offered by these places compel people to be active all the time.
• Create a better image: Co-owing spaces help to create a better identity and hence it is easy for the small business owners to do their work with more confidence and self-image. As the days progress, they can become a brand in the industry in which they practice.
• Peace of mind: Co-working spaces provide the users with a great peace of mind as they need bother about paying utility bills, and hiring expensive office equipment. A hassle-free environment is assured in these spaces which help the users to operate their businesses without any stress.

Don’t you feel the co-working spaces are the right option for you? If your answer is ‘yes,’ it is the right time for you to look for these co-working spaces offered by many networks of professionals like the Office Space Lease Columbus. Experts at these networked business centers are always ready to help all types of entrepreneurs ranging from start-up clients to the reputed large corporate clients.

The New Era Of Business – Virtual Offices

The formal definition of the term virtual office according to online dictionary goes as the “office space that exists only in cyberspace”. With the advent of high-tech communication system and internet facilities there has been tremendous ease to work in terms of time space and pace nowadays. One can work form the cozy corners of the bedroom or while basking in the sun at a beach on a holiday. So the office also travels along with the officers. Typically the most comfortable space is provided at home whether travelling or not but quite often this is also the most distracting place on earth with all the children, doorbells and daily chores trying their best to not let you work with concentration or you have to be disciplined enough to make it work properly.

However virtual office is a concept that allows services required in an office for communication and address without providing a physical space at a price much lower than affording a physical space. The concept has evolved as an extension of the executive suite services. However the limitations with the lease of using an executive suite prove hindrance for many business models hence came up the virtual office space.

Virtual office space provides whole range of communication and space services like any other real office space would do. It provides space services like

• A professional address in a prestigious building that also takes care of the privacy and security issues.
• It provides mailing address for sending and receiving mails.
• Open envelope scanning service is also provided where the received mails are scanned and uploaded on cloud-based file storage.
• On-site amenities such as broadband, fax-copier-printer, advanced phone features like video calling etc.
• Live virtual receptionist through an automated virtual answering machine that works like a receptionist.

The communication services provided are as follows:

• Phone answering services to help communicate with the clients.
• Voicemail services where voice messages are electronically saved.
• Virtual assistant who also works from home but assists in the proceedings.

However working independently without collaborating and coordinating with partners the software requirements list is comparatively less exhaustive. This may include

• An email program
• A word processor
• Spreadsheets and database programs
• Presentation software and virus protection software
• Portable Document Format Reader
• Internet browsers

However many business applications come as packages where different services are packed together and then charged accordingly. For example Qwirk which is a co-working space offers virtual space for offices with a prime address of Downtown Columbus at Ohio. They offer different plans tailored to meet different needs for respective clientele. The packages start from a basic plan of $35/month to the ultimate plan at $125/month. The basic services commonly provided in all the packages include mailing address, mail handling, mail pick-up and forwarding on a monthly basis. Thereafter the services are added and prices increased. It also provides an actual space to conduct meetings and conferences. Some of the members who have been served at Qwirk include RE-Ferral, Martini Media Group, Postmates, GniYes! Inc., iEventGenie, Scott Hall Remodeling, Sonic Rim, Sweeney Law LLC, Secure My PC etc.

Hence virtual offices are low on pockets but high on professionalism because the overhead expenses are kept to the minimum by just paying for the space and communication infrastructure necessary to carry out everyday proceedings with the ease of working at own will, time and space.

The concept of virtual office space is highly appreciated as it offers the advantages of high professionalism with minimalistic effect on pocket with the ease of space, time and pace.

 

Understanding the Difference Between a PO Box and a Virtual Office

There have been different ways of connecting with your clients, business colleagues or other office departments – one of which is PO Box. This is a traditional form of mailing address that is not associated with where you work or live. Existing for several decades now, this form of communication is very cost-effective, easy to use and handle and widely popular. However, in recent times, another cost-effective and quick option that many people have started to use is the virtual mail service. Virtual mail service or virtual office is like an office space where you do not actually have an office but may operate out of it still.

When it comes to communication, there is a striking difference between the ways these two operate:

Compatibility with Google Search

Your virtual office Ohio will show up on the top in a Google search because they are essentially a part of Google places. This can give your business a significant level of visibility and positioning. It is easy to add your address to a wide variety of search directories. This is a very easy way of communicating with your clients, suppliers, customers etc. because they can easily locate you by using the given virtual address. PO Boxes, on the other hand, do not show up on Google search results page as it is not possible to add them on Google places. Sharing a PO Boxes address will not portray professionalism and may not be preferred by many clients.

Proper Handling and Proof of Delivery

Many important documents that need to be sent require a signature of the recipient as a proof of delivery. In the case of a PO Box address, this cannot be accomplished due to the absence of any recipient. Virtual mail service solves this problem effectively. This service is always connected with a virtual office which has a virtual receptionist to take care of all incoming packages and sign the package as a proof of delivery. It is important to have someone keep track of all important business documents. Due to this unique feature, virtual mail service is preferred over PO boxes in many industries.

Flexibility to Add Services

It may be possible that you have a small virtual space as per your current needs but imagine a situation when you need to expand your business in future. You may need a virtual conference room, a virtual break out area, a virtual reception, open office space or an assistant at a said hourly rental. Only a virtual office can meet your growing needs as your business flourishes. You will not be able to enjoy this flexibility if you work on the PO Box model.

Professional appeal

Talking about professionalism and true corporate culture, a virtual mail service scores far better than the traditional PO Box addresses. Unfortunately, the latter have earned a bad reputation in the past for being associated with the fishy business. Virtual office Ohio, on the other hand, allows you to own your office suite while still working from home.

Conducting Business

Another great feature of virtual mail service is that it allows you to conduct your day-to-day business operations, meetings and conferences all in single virtual space. You can even meet your clients or customers in this space and still maintain the much needed professionalism required to conduct the business.

Thus, you can easily realize that there are several benefits of using virtual office space vis-à-vis the PO Box address. By spending some amount of money, you can also ensure a high degree of professionalism and versatility in your business.

Virtual Office: A Business that Doesn’t Require Physical Space

Get Rid of Physical space- Use Qwirk Coworking Virtual Office Space

With the advancement of technology, virtual offices have arrived to replace traditional office settings, enabling people to work from any location. Virtual offices mostly work without a physical office address while the internal as well as external business proceedings are carried out using internet. The advantages of virtual office surpass its few drawbacks.

The Way Virtual Offices Work

A virtual office depends on a variety of internet services for the performance of business tasks, like collaboration and productivity applications and cloud-based applications that are accessed globally using internet. There are a few service-providers who offer a virtual postal address, fax, phone and similar services. This type of office allows business to enjoy several advantages of a physical office but without any physical space. The concept of this office has been derived from the Executive Suite industry.

How to Set Up Virtual Offices?

For setting a virtual office, you need to have a smartphone with a fast internet connection. No matter where you are, in a train or in a car, in a restaurant or a party venue, you can check your emails. You should also have a decent laptop and a broadband card. This will help you access the documents in your virtual office from any and every location. If you require storing heaps of data in spreadsheets, videos, graphics and audios, you need to have a laptop with a large hard drive and good RAM. While slowing down of the machine will b prevented by the good RAM, the large hard drive will provide you with ample storage space for work-related data preservation. Outsource the work as much as you can so that your colleagues will continue finishing their work while you will be communicating and attracting more and more clients. You can also consider hiring virtual assistant who will take care of all the administration-related tasks like scheduling meetings, administering the business site, replying the emails and returning client calls.

Things to Consider Before Starting a Virtual Business

There is an array of factors that need to be considered before starting a virtual business. First of all, you need to take into account the type of business you are ready to start. Jot down the services you wish to offer, keeping in mind that accomplishing certain things is way better than trying our many things at a time. Conduct an online research to find out other business that offer the same services that you are planning to provide. This will provide you with an idea about whether your competition will be tough or not. This research may urge you to change your decision and decide offering unique services.

Though a virtual business will not need start up investment required for a physical office, there will still be certain financial needs. Try to identify for how long you can carry out your virtual business till you enjoy some profit. Make an estimate of the costs for internet marketing, employee costs, shipping and similar expenses.

If you follow the aforementioned guidelines, you will be able to start a virtual business successfully and acquire success.

Virtual offices are proving to be an apt solution for the modern-day business with no need for a physical space. Read this article for insights on what virtual offices can do for your business.

How Freelancers Can Benefit from Renting a Coworking Space?

Traditional office spaces are not the ideal choice for the start-ups, freelancers and business professionals with a limited budget. Thus, if you are running short of budget and still seeking a decent working environment, renting a shared office space would be just perfect. When it comes to renting a shared working space, the basic monthly rent is much lesser compared to that of a traditional office space. This article discusses how freelancers can benefit by renting a coworking space. If you are based in Columbus, do some research before booking an office space for rent Columbus. Proper research would help you get the right space for the best deal.

Following are the benefits that the freelancers can enjoy by renting a shared office:

Distraction-free Environment:

Spontaneity, flexibility and spasmodic outbursts of activity are integral parts of a freelancer’s job. Flexibility often makes these professionals work odd hours and they are not bound to being in the office every morning at a particular time. However, this often impacts the productivity badly.

Moreover, home offices are full of distractions that often hamper the productivity of the freelancers in many cases leading to a compromise of their professional reputation. Renting a dedicated space to work in a completely office-like helps you to concentrate more on your work and increase up your productivity. When you see your co-workers working hard on their respective tasks, you also feel an urge to focus more on your work.

A Decent Working Atmosphere at a Nominal Cost:

Home is for leisure and relaxation and not to be made into an office. As already mentioned, you don’t need to shell out a fortune to rent a co-working space. Thus, for a reasonable price, you are able to enjoy a separate facility for working in peace.

Shared offices often charge you daily, weekly or on a monthly basis. Choose whatever suits you the best. Pay as and when you use the facility. Moreover, when you use a shared office space, you also share the facilities available in the office. For example, the photocopying machine, snail mail logistics, printers, wireless internet access, administrative support and utilities. All these facilities can be enjoyed at a half the cost of what you need to pay when you have your own individual office. They might even provide free coffee and snacks.

Buzzing Community:

When you work sitting beside a large group of people, even though you are not working on together on the same project, you are most likely to develop a community. You come together, work sitting beside one another, get up for a coffee at the same time, at some point in time, start interacting, get closer in time and eventually develop friendships and professional networks.

Networking Opportunities:

One of the most prominent plus points as already stated above is the opportunity to work alongside entrepreneurs and other freelancers. Apart from enabling you to foster a feeling of community, you get the chance to extend your professional networks.

Freelancing at home can be lonely. While working in a collaborative environment, you have an opportunity to discuss challenges associated with your project and may get help from your co-working friends. You may also get the moral support needed to execute a task successfully. Client referrals may also be enjoyed by making the best use of these networks.

Consider the all the benefits of shared office and weigh them against the pros and cons of working in a home-based office. This may help you come to a conclusion on which is better for a freelancer: a co-working space or a working from home.

Glance over this article to get an idea about the benefits that a freelancer can enjoy by renting a shared office space. This article enlists the benefits in detail.